Reservations & Cancellations
• Reservations are encouraged for your event well in advance, especially during the busy summer months. This helps to ensure availability and to allow ample time for your order to be processed and delivered efficiently. Event Productions requires a 50% non refundable deposit to lock in the date. No guarantees of availability will be given until a deposit is received.
• Event Productions accepts payment via Cash, Money Order, VISA and Mastercard. Personal checks are not accepted.
• All Tables, chairs etc must bee wiped down and free on dirt and debris or additional cleaning fees will be assessed.
Setup/Teardown, Delivery, Pickups
• Rental prices do not include labor or delivery fees. Labor charges may apply to contracts that include tents/canopies & dance floors. These will be applied on a job-by-job basis; please ask for price quote when making reservations.
NOTE: PRICES AND CONDITIONS LISTED HERE
CONTRACT TERMS AND CONDITIONS/WARRANTY
___1 - All rentals must be secured by a 50% non-refundable deposit at time of order to save the date. By paying your 50% deposit you agree to all terms and conditions of this contract. Once this payment is made you are excepting the terms and conditions of Event productions/ARS contract The remaining balance will be netted out according to time remaining until event. IE 30,60 or 90 days. All monies must be collected at least two weeks before the scheduled event.
___2 - Payment can be made by credit card, cash, or cashier’s check only; If rental property is not returned, or is returned in a dirty or damaged condition, customer will be charged the replacement value of ruined or missing rental property; repair costs, including lost income, for damaged items; and $25/hour/person cleaning fee for dirty items. Customer agrees to pay all monies for damaged or ruined equipment and allows Event Productions to deduct this amount from the customers credit card stored on file.
___3 - Deliveries and pick-ups are made during Event Productions/ARS normal business hours, at street level, unless otherwise arranged. Charges are based on these factors: 1) Distance to be traveled, 2) Vehicle needed to deliver rented items.
___4 - Set-up and take-down charges are extra and are based on number of employees dispatched and hours worked. Time begins to accrue when the crew arrives at the venue and stops when the crew leaves the venue. Minimum of two hours will be charged for unexpected labor charges.
___5 - Customers not desiring set-up must have someone at the site to count items delivered and sign delivery slip. Customers not desiring take-down must have all equipment stacked and ready for pick-up at the drop-off site. Linens must be refuse-free and air-dried to prevent staining and mildew. Food service items must be clean and repacked in the same container as delivered, tables, chairs and other rented items must be wiped clean like upon delivery.
___7 - Customer agrees that rental property is of a size, design, and capacity chosen by customer, and that Event Productions/ARS does not make any representation, warranty, or covenant, express or implied, regarding the quality, durability, or suitability of rental property. Event Productions/ARS shall not be liable to customer for any loss or damage caused directly or indirectly by rental property, or by any inadequacy or defect.
___8 - Customer shall indemnify Event Productions/ARS against any claim, action, damages, and liability, including attorneys’ fees, arising or connected with customer’s use and possession of rental property. Customer assumes liability for, and shall indemnify, defend, and hold harmless Event Productions/ARS and its agents, employees, officers, and assigns from and against any and all liabilities, obligations, losses, demands, damages, injuries, claims, penalties, suits, actions, costs, and expenses, including attorneys’ fees, relating to or arising out of the use, condition, operation, ownership, selection, delivery, leasing, or return of rental equipment regardless of where, how, and by whom operated, or any failure on the part of customer to perform or comply with the conditions of this lease.
___9 - Customer agrees that rental items are for his or her personal use. Possession may not be transferred to any other person or to any other location without written permission from Event Productions/ARS.
___10 - Customer understands that setup and tear down is conditional upon weather. Customer also understands that they are still liable for the cost of the rental regardless if weather permits either setup or tear down.
___11 - Lodging will be added to any orders requiring tear down or setup outside of normal business hours, which are 8am-6pm in all areas excluding Grand Junction, Fruita, Loma, Mack, Palisade, Clifton, Whitewater, and Orchard Mesa. A minimum charge of 200.00 per night will be added to your order.
___12 - Labor exclusive to the agreed labor listed on customer contract. Additional labor maybe added the day of event based upon time frame availability. A minimum of one hour at a rate of $50/per hour/per two people maybe added. In the case Event Productions arrives at a venue/location at schedule time and unable to setup or tear down a stand by fee of $30/per hour/per two people will be added to client order.
___13 - Linen Rental Agreement terms and conditions: Linen orders are to be submitted a minimum of two weeks prior to your event. Linen rentals submitted after the two week cutoff are subject to all expedited shipping and rushed labored costs in addition to the rental price. All unused linens or unneeded linens ordered in rental contract are non-refundable.
___14. Tent Rentals, Customer understands weather may prevent the set up and tear down of the tent, It is at the discretion of the Event Productions/ARS crew to make the decision to not move forward in either setup or tear down of the tent due to weather or unexpected circumstances. The Customer does understand they will be charged a cleaning fee for the tents if tape, string, smoke or other "things" that are present when the tent is picked up. Customer assumes all responsibility for marking water and gas lines and will not hold Event Productions/ARS responsible for any damages.
___15- Photo Release, you give permission for Event Productions to use all photos of decor for marketing purpose.